- HOW TO CHANGE EMAIL SIGNATURE IN OUTLOOK ONLINE HOW TO
- HOW TO CHANGE EMAIL SIGNATURE IN OUTLOOK ONLINE CODE
In this way, Signature is an interesting feature in MS Outlook. Microsoft Outlook offers multiple tremendous features so that users can easily work on it and maintain their database. present, anyone cannot deny that Outlook plays a very important role in email messaging. XSignatureFile = xSignaturePath & " external.htm" XSignatureFile = xSignaturePath & " internal.htm" Otherwise, assign the signature "external.htm". If the recipient email address contains this string, the below signature "internal.htm" will be assigned to the email. If VBA.InStr(VBA.LCase(xRcpAddress), " > 0 Then 'Enter the string in the double quotation marks. Before applying the code, please go to the References dialog to check the Microsoft Word Object Library box (as the attached image shown). XSignatureFile = xSignaturePath & " 333.htm" XSignatureFile = xSignaturePath & " 222.htm" XSignatureFile = xSignaturePath & " 111.htm" '111.htm is the name of the signature you will insert when reply to the "Reply Email Address 1"Ĭase " Reply Email Address 2", " Reply Email Address 3" XSignatureFile = xSignaturePath & " ccc.htm" XSignatureFile = xSignaturePath & " bbb.htm" XSignatureFile = xSignaturePath & " aaa.htm"Ĭase " Email Address 2", " Email Address 3" If InStr(xMailItem.Subject, "RE: ") 1 Then Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean) Press the Alt + Q keys to close the Microsoft Visual Basic for Applications window.įrom now on, after composing an email and hitting the Send button, the corresponding signature will be automatically inserted at the end of the email body based on the recipient’s email address in the To field. In the dialog, please check both the Microsoft Word Object Library and the Microsoft Scripting Runtime options, and then click OK button, see screenshot:Ĩ. Then click Tools > References to go to the References-Project dialog box. And all recipients will receive the email with the same signature specified to that recipient.ħ.
HOW TO CHANGE EMAIL SIGNATURE IN OUTLOOK ONLINE CODE
If there are multiple recipients in an email, the code only works for the first one. In this case, signature “ aaa” will be sent to “ Email Address 1”, signature “ bbb” will be sent to “ Email Address 2” and “ Email Address 3 ”, and “ Email Address 4” will receive the email embedded with signature “ ccc”. " aaa.htm", " bbb.htm" and " ccc.htm" are the specified signature you will send to corresponding recipients. In the VBA code, please replace the “ Email Address 1/2/3/4” with the certain email addresses of the recipients. FileName:=xSignatureFile, Link:=False, Attachment:=False XSignatureFile = xSignaturePath & "ccc.htm"
XSignatureFile = xSignaturePath & "bbb.htm" XSignatureFile = xSignaturePath & "aaa.htm"Ĭase "Email Address 2", "Email Address 3" XSignaturePath = CreateObject("WScript.Shell").SpecialFolders(5) + "\Microsoft\Signatures\"
Set xFSO = New Scripting.FileSystemObject VBA code: Automatically change signature based on recipients in Outlook Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)ĭim xSignatureFile, xSignaturePath As String In the Microsoft Visual Basic for Applications window, double click ThisOutlookSession in the left pane to open the Code window, and the copy below VBA code into the window. Press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.Ħ. Click the OK button when it returns the Outlook Options window.ĥ. Note: You can also create your needed signatures in this Signatures and Stationery dialog box.Ĥ. Repeat these steps until all email accounts are set to (none). In the Signatures and Stationery dialog box, go to the Choose default signature section under the E-mail Signature tab, select an email account in the Email-account drop-down list, and then choose (none) from the New messages and Replies/forwards drop-down lists. In the Outlook Options window, select Mail in the left pane, then click the Signatures button in the Compose messages section. Please click File > Options to open the Outlook Options window.Ģ. Firstly, you need to disable the auto attached signature feature in Outlook. Please follow the below steps to apply different signatures to corresponding recipients while sending emails in Outlook.ġ. But beyond that, here I will show you method of automatically changing signature based on different recipients in the To field in Outlook.Ĭhange signature based on recipients automatically with VBA code
HOW TO CHANGE EMAIL SIGNATURE IN OUTLOOK ONLINE HOW TO
How to automatically change signature based on recipients in Outlook?īy default, Outlook has a build-in function for users to automatically change signature while sending emails through different email accounts.
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